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When Does My Business Need To Issue a 1099-NEC?

Monday, January 15, 2024

As a business owner, financial responsibilities can be complex, especially when it comes to tax obligations. One crucial aspect that often surfaces is dealing with 1099s. In this quick guide, we'll discuss the common scenarios in which a 1099-NEC might be issued:

Independent Contractors: Businesses must issue a 1099-NEC to independent contractors, freelancers, or other self-employed individuals who have provided services and received $600 or more in compensation during the tax year.

Freelancers and Consultants: If you hire freelancers or consultants for services and their total compensation reaches or exceeds $600 within the tax year, you are required to issue a 1099-NEC.

Rent Payments for Business Purposes: If your business pays $600 or more in rent to an individual or entity during the tax year, you may need to issue a 1099-NEC.

You don't have to issue 1099-NEC forms to C-Corporations and S-Corporations. In general, you don’t have to issue 1099-NEC forms to C Corporations and S Corporations. But there are some exceptions, including:

Medical and health care payments

Payments to an attorney

Substitute payments in lieu of dividends or tax-exempt interest

Payments to 1099 vendors made via credit card, debit card, or third-party system, such as PayPal, are excluded from the 1099-MISC and 1099-NEC calculations. This is because the financial institution reports these payments, so you don't have to.

It's essential to keep accurate records of payments made and consult IRS guidelines to determine when 1099 reporting is required. Failure to issue the required 1099 forms may result in penalties.

And here’s a final tip: Always get the W-9 before you issue payments to any vendor who may be required to get a 1099-NEC. Less-reputable vendors might not be around when you need their information at tax time.

Need help getting your books in order and organized for this tax season? We can help! Schedule a call today.

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J&S Accounting offers full-service bookkeeping, payroll, and consulting services. Our team understands that well-organized financial records help your business run more efficiently. We are a woman and minority-owned accounting practice improving the financial management of small businesses and nonprofits in Savannah, GA and nationwide.

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Disclaimer

This content is for information purposes only and should not be considered legal, accounting, or tax advice, or a substitute for obtaining such advice specific to your business from a professional accountant. Additional information and exceptions may apply. Applicable laws may vary by state or locality. No assurance is given that the information is comprehensive in its coverage or that it is suitable in dealing with a customer’s particular situation. J&S Accounting does not have any responsibility for updating or revising any information presented herein. Accordingly, the information provided should not be relied upon as a substitute for independent research. J&S Accounting does not warrant that the material contained herein will continue to be accurate, nor that it is completely free of errors when published. Readers and viewers should verify statements before relying on them.

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Disclaimer

This content is for information purposes only and should not be considered legal, accounting, or tax advice, or a substitute for obtaining such advice specific to your business from a professional accountant. Additional information and exceptions may apply. Applicable laws may vary by state or locality. No assurance is given that the information is comprehensive in its coverage or that it is suitable in dealing with a customer’s particular situation. J&S Accounting does not have any responsibility for updating or revising any information presented herein. Accordingly, the information provided should not be relied upon as a substitute for independent research. J&S Accounting does not warrant that the material contained herein will continue to be accurate, nor that it is completely free of errors when published. Readers and viewers should verify statements before relying on them.