Tips for Creating Invoices in QuickBooks Online
Monday, July 08, 2024
At J&S Accounting, we understand that getting paid promptly is essential for maintaining a healthy cash flow in your business. That's why we've compiled these valuable tips to help you create more effective invoices in QuickBooks Online, ensuring your invoices get noticed and paid on time.
1. Be Thorough and Accurate
Think like a customer for a minute. Why do some invoices get your attention and others don't? Learn from the ones that do and incorporate those things into your sales forms. Make sure that your invoices are comprehensive. This means including all necessary details, such as:
- Business name and contact information
- Customer's name and correct contact details
- An itemized list of goods or services provided
- Terms of payment
- Invoice number
- Due date
Include everything that could make your customers hesitate or question your professionalism.
2. Sweat the Details
Accurate and visually appealing invoices bolster your company's overall image. Ensure that:
- All text is spelled correctly
- Graphics are sharp and clear
- The invoice is easy to read
- The use of color is balanced to make the invoice aesthetically pleasing without overdoing it
Paying attention to these details makes a strong impression on your customers.
3. Brand your Invoices with your company's logo
A professional logo speaks volumes about your business. If you don't have one or aren't happy with your current logo, consider having one designed by a freelancer. Platforms like Fiverr offer affordable options for custom logo designs. Including a logo on your invoices adds a touch of professionalism and helps reinforce your brand identity.
4. Customize Payment Terms
Standard payment terms may not suit every customer. QuickBooks Online allows you to customize terms to fit your client's needs better. For example, offering Net 30 or Net 15 terms could be beneficial, depending on your customers' payment habits. Be clear and concise about these terms to ensure mutual understanding.
5. Send Timely Reminders
QuickBooks Online makes sending reminders before and after the due date easy. Regular reminders can prompt customers to make payments on time. Set up automated reminders to ensure you take advantage of every follow-up opportunity.
6. Provide Multiple Payment Options
The easier you make it for customers to pay, the quicker you'll get paid. Offering various payment options such as credit cards, bank transfers, or online payment gateways (like PayPal) can speed up the process. QuickBooks Online integrates with many payment platforms, simplifying this for you.
Conclusion
Creating invoices in QuickBooks Online doesn't have to be a daunting task. By incorporating these tips, you can improve the chances of getting your invoices noticed and paid promptly. As QuickBooks ProAdvisors, J&S Accounting is here to support your business. If you have any questions or need further assistance, please get in touch with us.
Happy invoicing!
Our For-Profit Solutions
Our Non-Profit Solutions
About J&S Accounting
At J&S Accounting, we provide expert bookkeeping services tailored to the unique needs of small businesses and non-profits. We recognize the challenges that come with maintaining accurate financial records and how vital this is for the smooth operation and growth of your business. As a woman and minority-owned firm, we’re proud to offer our expertise to businesses in Savannah, GA, and across the nation, helping them navigate financial complexities and achieve better financial management.
More Articles
Today, there are tools designed to automate many of the repetitive tasks involved in sales tax management. These platforms can connect with popular point-of-sale systems, e-commerce platforms, and accounting software to help track sales tax obligations and reduce the risk of missed deadlines.
At J&S Accounting, we regularly see businesses paying higher rates, unnecessary fees, or using outdated processing structures that quietly eat away at profits. The good news? Many of these costs can be reduced without changing how you do business.
Non-profit accounting comes with its own language, and some of the most common terms can also be the most confusing. Understanding the distinction between restricted and unrestricted funds is important for maintaining accurate records and ensuring transparency with donors, grantors, and board members.
CUSTOMER TESTIMONIALS
What others are saying about us
" I could not recommend this company enough!"
The team at J&S Accounting are like working with trusted friends that you have had for a long time. Janel has personally walked me through my first year with QuickBooks as a small business owner, and has made it so easy and enjoyable. She is very professional, knowledgeable, and is always so affirming of how well I am doing. She really takes her time and you can tell that she cares about her customers and wanting them to feel confident about their business finances. I could not recommend this company enough!
- Kelsey H.
"The level of professionalism and commitment to supporting small businesses like mine is unmatched."
If I could give J&S 6 stars I would because they go the extra mile every time! I am so glad I found J&S Accounting. The level of professionalism and commitment to supporting small businesses like mine is unmatched. I am so grateful for J&S. I highly recommend!
"Their customer service and individualized care have remained top tier and we gladly recommend their services."
J & S Accounting has made such a huge impact in our day to day operations at Kicklighter Resource Center. They are very hands on and truly take the time to educate us, whether in person or through trainings and tutorials. Their customer service and individualized care have remained top tier and we gladly recommend their services.
- Jay Ahnee
© 2026 J&S Accounting and Tax Services LLC, dba J&S Accounting.
All Rights Reserved
Disclaimer:This content is for information purposes only and should not be considered legal, accounting, or tax advice, or a substitute for obtaining such advice specific to your business from a professional accountant. Additional information and exceptions may apply. Applicable laws may vary by state or locality. No assurance is given that the information is comprehensive in its coverage or that it is suitable in dealing with a customer’s particular situation. J&S Accounting does not have any responsibility for updating or revising any information presented herein. Accordingly, the information provided should not be relied upon as a substitute for independent research. J&S Accounting does not warrant that the material contained herein will continue to be accurate, nor that it is completely free of errors when published. Readers and viewers should verify statements before relying on them.
© 2023 J&S Accounting. All Rights Reserved.
Disclaimer
This content is for information purposes only and should not be considered legal, accounting, or tax advice, or a substitute for obtaining such advice specific to your business from a professional accountant. Additional information and exceptions may apply. Applicable laws may vary by state or locality. No assurance is given that the information is comprehensive in its coverage or that it is suitable in dealing with a customer’s particular situation. J&S Accounting does not have any responsibility for updating or revising any information presented herein. Accordingly, the information provided should not be relied upon as a substitute for independent research. J&S Accounting does not warrant that the material contained herein will continue to be accurate, nor that it is completely free of errors when published. Readers and viewers should verify statements before relying on them.