Year-End Bookkeeping Checklist for Non-Profits
Wednesday, November 11, 2026
For non-profits, year-end is about more than closing the books. It's an important opportunity to account for funding, evaluate program spending, and ensure financial information is ready for board members, donors, and grantors.
With multiple funding sources, donor restrictions, and reporting requirements, preparing for year-end can be complex. Having a knowledgeable bookkeeping and accounting team supporting your organization throughout the year can make a significant difference.
Here are six areas worth reviewing as 2026 comes to a close.
1. Confirm Grant and Restricted Fund Balances
Review grant activity and donor-restricted contributions to ensure funds have been properly tracked. Verify expenses charged to each grant, review remaining balances, and identify any upcoming spending or reporting deadlines.
2. Review Donations and Contribution Records
Compare donations recorded in your accounting system with donor management platforms and deposit records. Check for missing contributions, processing fees, and incorrect classifications that could affect year-end reporting.
3. Check Program Expenses and Allocations
Make sure payroll, administrative costs, and shared expenses have been allocated appropriately across programs and grants. Consistent, well-documented allocations help support accurate program reporting and grant compliance.
4. Verify Outstanding Financial Obligations
Review unpaid bills, grant reimbursements, pledges receivable, and other outstanding balances. Investigate older items and confirm that your records accurately reflect financial obligations.
5. Confirm Accounts Are Reconciled
Reconcile bank and credit card accounts through year-end, and investigate outstanding transactions and discrepancies. This helps ensure financial reports are based on complete and accurate information.
6. Prepare Financial Reports for Leadership and the Board
Review your Statement of Activities and Statement of Financial Position for unusual balances or significant changes. Consider what the reports reveal about program costs, available resources, and funding needs as your organization plans for 2027.
The Bottom Line
Strong financial management helps non-profits demonstrate accountability, meet reporting requirements, and make informed decisions about their programs' future.
At J&S Accounting, we understand the unique financial responsibilities non-profits face. From grant tracking and expense allocations to reconciliations and financial reporting, we provide the ongoing accounting support organizations need to manage their resources responsibly and stay focused on their mission.
Contact J&S Accounting to learn how we can support your non-profit's financial management and help your organization prepare for a successful 2027.
About J&S Accounting
At J&S Accounting, we provide expert bookkeeping services tailored to the unique needs of small businesses and non-profits. We recognize the challenges that come with maintaining accurate financial records and how vital this is for the smooth operation and growth of your business. As a woman and minority-owned firm, we’re proud to offer our expertise to businesses in Savannah, GA, and across the nation, helping them navigate financial complexities and achieve better financial management.
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Disclaimer:This content is for information purposes only and should not be considered legal, accounting, or tax advice, or a substitute for obtaining such advice specific to your business from a professional accountant. Additional information and exceptions may apply. Applicable laws may vary by state or locality. No assurance is given that the information is comprehensive in its coverage or that it is suitable in dealing with a customer’s particular situation. J&S Accounting does not have any responsibility for updating or revising any information presented herein. Accordingly, the information provided should not be relied upon as a substitute for independent research. J&S Accounting does not warrant that the material contained herein will continue to be accurate, nor that it is completely free of errors when published. Readers and viewers should verify statements before relying on them.
© 2023 J&S Accounting. All Rights Reserved.
Disclaimer
This content is for information purposes only and should not be considered legal, accounting, or tax advice, or a substitute for obtaining such advice specific to your business from a professional accountant. Additional information and exceptions may apply. Applicable laws may vary by state or locality. No assurance is given that the information is comprehensive in its coverage or that it is suitable in dealing with a customer’s particular situation. J&S Accounting does not have any responsibility for updating or revising any information presented herein. Accordingly, the information provided should not be relied upon as a substitute for independent research. J&S Accounting does not warrant that the material contained herein will continue to be accurate, nor that it is completely free of errors when published. Readers and viewers should verify statements before relying on them.